Heliview Conference en Training B.V. (hereinafter Heliview) with its registered office at (4822 NJ) Breda at Lage Mosten 5, is responsible for the processing of personal data as set out in this Privacy Statement. Heliview collects and processes your personal data based on your registration for one of our events or based on your consent. The purpose of collecting your data is described by subject in this document. The data are used solely for this specified purpose.
Your (business) email address and disclosure to third parties
Heliview records your business email address in a database. This email address is used to perform the agreements entered into with you, for example within the context of your participation in one of our conferences. By registering for one of our events, you accept the conditions that apply for that event, including the disclosure of your email address to third parties/our business partners.
We can also use your email address to keep you informed about interesting information and/or Heliview’s special offers.
We only use your email address to inform you about subjects in which you have indicated your interest. Your email address will also only be made available to the business partners with whom you have planned a one-to-one meeting during a conference or event.
If you have any objections to the items listed above, please contact us at email@example.com
Storage and Retention Period
Your data are stored within the Netherlands. Your data will not be retained for longer than necessary for the purposes outlined in this privacy statement and will only be retained until cancellation. Using the EventManager, you can view and amend your own data at any time: log in to heliview.eventmanager.nl and go to My Profile.
Processing of other data and purposes
Heliview records the name and address, gender, position, email address and telephone numbers of customers and potential customers, with the following purposes:
- To be able to provide personalised information about its product portfolio with the aim of recruiting participants, business partners and/or other stakeholders.
- To assess whether the participant meets the participants’ conditions.
- For successful matchmaking between the participant and the business partner.
- To enable proper execution of conferences, roundtable meetings and training sessions.
- In addition, your name and address, gender, position and company details will be passed on to the partners involved in our conferences in the form of a List of Participants. This List of Participants does not contain any personal contact details. The partners of our roundtable meetings are given a List of Participants which also contains your email address, but only when you have provided your consent for this. Your data will be retained until cancellation.
Finally, customer data will be retained concerning the training courses and/or conferences that you have attended, so that we can keep you informed of any developments and/or new training courses or conferences in the subjects that are relevant to you.
If you do not wish to receive further information about our product portfolio, you can unsubscribe. This can easily be done by clicking the ‘unsubscribe’ link at the bottom of emails you receive, or in the EventManager by going to ‘My Profile’ or contacting the Participants Service department on +31 (0)76 548 40 20 or firstname.lastname@example.org.
Speakers, chairmen of the day, moderators and/or program committee members
If you are a speaker, chairman of the day, moderator and/or program committee member or if you have a similar role, we collect your data and resume for marketing purposes. For example, Heliview can use your name, position, experience, company name, etc. in its marketing communications. This information is kept for up to 18 months by Heliview if no other agreements have been made.
Right of inspection and correction
You have the right to inspect the data we have collected about you. Some of the details that are known to us can be viewed in the EventManager by going to My profile. If you want to view all your data, please contact the Participants Service department on +31 (0) 76 548 40 20 or email@example.com.
If the data are incorrect or no longer correct, you can make any changes in your profile in the EventManager.
Do you have any questions about the data we hold about you, would you like to restrict data processing, or would you like to object? If so, you can also contact the Participants Service department on +31 (0)76 548 40 20 or at firstname.lastname@example.org.
Right to transfer your data
You have the right to ask Heliview to transfer your data. You can submit your request in writing (by email email@example.com). If and insofar as Heliview can fulfil your request, it will deliver your data to you in a standard format.
Right to be forgotten
You are entitled to have your personal data deleted from our systems. You can exercise this right by submitting your request in writing (by email: firstname.lastname@example.org) to the Participants Service department.
Heliview aims to deal with your request(s), as mentioned above, as soon as possible and within 4 weeks at the latest.
If you have a complaint about how Heliview handles your data, please let us know so that we can search for a solution together. You are also free to submit a complaint to the Personal Data Authority (Autoriteit Persoonsgegevens) or to institute proceedings with a competent court.
Heliview Conference en Trainingen B.V. reserves the right to amend this Privacy Statement at any time.
Author: Heliview Conferences & Training BV
Last updated on: 24-05-2018