Terms and Conditions Summits

The following Terms and Conditions apply for Participation in this Conference.

1. Your data

Always enter your business email address when registering. Some email addresses, for example Gmail and Hotmail addresses, will not be accepted. All correspondence will be sent to your business email address only.

To ensure that you maximise the benefit of any one-to-one meetings, we will share your response to the question “Which questions would you like answering during this conference” with your potential meeting partners.

Your first name, prefix to surname, surname, salutation, title, designation, position and company will be made available in a List of Participants to all business partners involved in the conference. Your email address will only be given to the relevant business partners for personal contact, in the following cases:

  • You planned a one-to-one meeting with the business partner at the conference;
  • You participated in a session where your presence was scanned when you joined or left the session.
  • When scheduling the one-to-one meetings with business partners, colleagues can be included in the meeting. To make this possible, we will display your first name, prefix to surname, surname and company in a search result for other participants.

You may also receive text messages before the conference containing practical information about the conference, such as how to reach the location. Upon registration you will receive a welcome text message with a link to your personal programme. You can also receive text messages during the conference itself regarding your personal programme, if you don’t want to receive these messages, you can change your preferences in the EventManager after receiving the welcome text.

Finally, by participating in this conference, you agree to the fact that Heliview Conferences & Training B.V. may share your email address with third parties, such as Google, Bing or social media parties, such as Facebook and LinkedIn for advertising purposes. These third parties will anonymise your email address before it is used. This will only be done for similar future conferences and similarly themed training events. These third parties will then only retain the data for up to 90 days.

If you have any objections to the processing of your personal data on account of special personal circumstances, please contact us at participants@heliview.nl.

2. Price and Payment Terms

As an end user, you can participate in the conference free of charge
Participation in this conference costs € 645.00 (excluding VAT). Under certain conditions, senior professionals who work at end-user organisations may participate free of charge. Free participation is governed by the following conditions:

  • You fulfil the target group definition described on this website.
  • You work at an end-user organisation which has at least 20 FTE.
  • You complete the registration form, including questions, in full.
  • You have at least four short one-to-one meetings with our business partners’ senior representatives (these meetings will mainly take place during the breaks).
  • You agree to your badge being scanned at a session where your attendance is registered, when you join or leave the session.
  • A free lunch will be served during the conference. Where applicable, parking is at your own expense.

Paid participation in the conference as a service provider
A fee is payable for participation by employees of suppliers, consultancy firms, PR/advertising agencies and recruitment and selection agencies, or independent consultants who work in areas associated with the theme of the conference and/or related areas; the cost for participation is € 645.00 (excluding VAT) per person. This amount includes documentation, refreshments and lunch. After we have received your registration, we will send an invoice to you. The participation fee is payable within 14 days of the invoice date and must always have been paid before the conference commences.

Members of the press participate in this conference free of charge
Only members of the press (journalists) from media relevant to Heliview or the conference may participate in this conference free of charge. When, as a member of the press, you are eligible for free participation in this conference, you are precluded from participation in the one-to-one meetings.

3. Registration conditions

If you fulfil the foregoing conditions, you may only participate in this conference free of charge if you pre-register. On the actual day of the conference, you are only able to register as a paying participant. The costs will then amount to € 645.00 (excluding VAT).

4. Cancellation conditions

As soon as you register for the conference, as the organiser, we will incur direct costs for your participation in the conference. For that reason, we apply the following cancellation conditions:

Free participation:
Up to 14 days prior to the conference, cancellation is free of charge. If you cancel within 14 days prior to the conference or if you do not attend on the actual day of the conference, we will charge a small fee of € 99.00 (excluding VAT) for the costs incurred. Substitution by a colleague is permitted, provided this colleague is in an equivalent position. This condition does not apply to members of the press.

Paid participation:
Up to 14 days prior to the conference, we will charge a small fee of € 99.00 for your cancellation, for the costs incurred. You will then receive a credit invoice within 14 days If you cancel within 14 days prior to the conference or if you do not attend on the actual day of the conference (no-show), we will charge the full purchase price. Substitution by a colleague is always permitted. All of the foregoing amounts exclude VAT.

If you wish to cancel, please contact our Participants Service department:
+31 (0)76 – 548 40 20.

5. Admission ticket

Once your application to attend this conference has been approved, we will send the admission ticket to you, along with the directions. If you register a few days prior to the conference, you will receive your admission ticket and directions by email no later than one day prior to this conference.

6. Changes

Heliview Conference & Training B.V. reserves the right to make changes at any time to the conditions for participation.

Author: Heliview Conferences & Training B.V.
Date: 20-08-2019